People Relations Administrator – Kiltimagh

CMS Distribution is one of Europe’s leading specialist technology distributor, a growing and successful business with 350 people across six locations in the UK and Ireland, plus locations in the Netherlands, Sweden, Spain, Australia and China. An exciting opportunity has arisen for a People Relations Administrator to be based in our Kilitmagh Office.

As part of the People Relations team, you will be responsible for providing a wide-remit of administration and coordination duties that support both team and wider-business. You are required to be task driven, have a ‘can-do’ attitude, and always be willing to learn.

Occasionally, you may be required to visit our other sites, based in the UK, Ireland, & Europe.

Minimum Requirements

  • BA/BSc Degree minimum, ideally in Business or Human Resources.
  • HR administration experience is desirable.
  • Ability to learn and grasp latest technology and innovation, including the use of social media.
  • Ability to speak another language (other than English) is desirable. Ideally Dutch, French, and/ or Mandarin.
  • Ability to communicate effectively.
  • Task driven, high attention to detail and a creative thinker
  • Strong time management skills and problem-solving skills

Duties and Responsibilities

People Relations

  • Following the process for new starters, leavers, internal transfers and promotions, ensuring all appropriate parties (i.e. IT, facilities) are notified by agreed deadlines.
  • Assisting the People Relations Team with typing out exit interviews.
  • Maintaining leavers, joiners, and exceptional absences log each week.
  • Taking minutes at investigation meetings as and when needed.
  • Providing administrative support in writing up correspondence.
  • Researching policy and regulation queries, as and when required.
  • Assist with creating Company Update Presentations.
  • Assisting with Social Committee and Events planning.

General Duties

  • Supporting the team by answering the telephone, taking messages, meeting and greeting visitors, and organising meetings.
  • Ensuring files and data logs are kept up to date.
  • Assisting with organising company and social events.
  • Assisting with Adhoc People Operations projects.

Systems

  • Assisting with keeping content on the company’s intranet up to date.
  • Ensuring data inputted into our HRIS – Success Factors Employee Central is up to date and accurate.
  • Ensuring projects are being updated, as and when required, on Teamwork – (project management system.)
  • Support the management of the People Operations Helpdesk.
  • Assist with the upkeep of our internal communications platform
  • Support the management of our corporate hospitality management system.

Communications

  • Excellent communication is necessary to keep people updated on project/ task status, as well as being able to keep people updated on policy and process measures.
  • Assisting with compiling PowerPoint presentations from key stakeholders to create the monthly Company Updates.

Full JD available on request

If you are interested in applying for the People Relations role – please send your CV to careers@cmsdistribution.com

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